Permissions for Staff Profiles
Required Permissions
Staff profiles are found in the Personnel Management module.
The permissions directly related to managing staff profiles are:
| Permission | Description |
|---|---|
| Desktop:Show Staff Profiles Menu Item | Show the Personnel Management > Staff Profiles menu item |
| Genders: Can Manage Genders | Allow a user to manage Gender list |
| Staff Records:Cancel Own Leave | Allow a user to cancel their own leave requests |
| Staff Records:Create Staff Records | Allow a user to create staff profiles |
| Staff Records:Delete Leave Time Types | Allow a user to delete staff leave time types |
| Staff Records:Delete Leave Types | Allow a user to delete staff leave types |
| Staff Records:Edit Leave Time Types | Allow a user to edit staff leave time types |
| Staff Records:Edit Leave Types | Allow a user to edit staff leave types |
| Staff Records:Edit Staff Records | Allow a user to edit staff profiles |
| Staff Records:Enable/Disable | Allow a user to enable and disable staff profiles |
| Staff Records:Link To Records | Allow a user to create links to and from staff profiles |
| Staff Records:Manage Illness | Allow a user to manage staff illness reports |
| Staff Records:Manage Leave | Allow a user to manage staff leave requests |
| Staff Records:Print Staff Records | Allow a user to print staff profiles |
| Staff Records:Remove Links | Allow a user to remove links attached to staff profiles |
| Staff Records:Report Illness | Allow a user to report illness |
| Staff Records:Request Leave | Allow a user to request leave for a staff member |
| Staff Records:Search Staff Records | Allow a user to perform a search for staff profiles |
| Staff Records:View History | Allow a user to view the change history for staff profiles |
| Staff Records:View Home Address | Allow a user to view a staff member’s home address |
| Staff Records:View Home Phone | Allow a user to view a staff member’s home phone number |
| Staff Records:View Illness | Allow a user to view staff illness reports |
| Staff Records:View Leave | Allow a user to view staff leave requests |
| Staff Records:View Mobile Phone | Allow a user to view a staff member’s mobile phone number |
| Staff Records:View Payroll | Allow a user to view a staff member’s payroll |
| Staff Records:View Print History | Allow a user to view the print history for staff profiles |
| Staff Records:View Staff Records | Allow a user to view staff profiles |
System Roles
The system roles which use these permissions are listed below.
The ‘Personnel Management Viewer’ and ‘Global Viewer (excluding admin)’ roles include:
- Desktop:Show Staff Profiles Menu Item
- Staff Records:Search Staff Records
- Staff Records:View History
- Staff Records:View Home Address
- Staff Records:View Home Phone
- Staff Records:View Illness
- Staff Records:View Leave
- Staff Records:View Mobile Phone
- Staff Records:View Payroll
- Staff Records:View Print History
- Staff Records:View Staff Records
The ‘Personnel Management Editor’ and ‘Global Editor (excluding admin)’ roles include:
- Desktop:Show Staff Profiles Menu Item
- Genders: Can Manage Genders
- Staff Records:Create Staff Records
- Staff Records:Delete Leave Time Types
- Staff Records:Delete Leave Types
- Staff Records:Edit Leave Time Types
- Staff Records:Edit Leave Types
- Staff Records:Edit Staff Records
- Staff Records:Enable/Disable
- Staff Records:Link To Records
- Staff Records:Manage Illness
- Staff Records:Manage Leave
- Staff Records:Print Staff Records
- Staff Records:Remove Links
- Staff Records:Report Illness
- Staff Records:Request Leave
- Staff Records:Search Staff Records
- Staff Records:View History
- Staff Records:View Home Address
- Staff Records:View Home Phone
- Staff Records:View Illness
- Staff Records:View Leave
- Staff Records:View Mobile Phone
- Staff Records:View Payroll
- Staff Records:View Print History
- Staff Records:View Staff Records
| Note |
These permissions only apply in the Organisational Units where the user has been granted them. For example, let’s suppose Ana is a team leader and member of a user group which links the role, ‘Personnel Management Editor’ to her department’s OU (‘Bacteriology OU’). One of her staff, Jacob, is borrowed from another department so his home OU is the ‘Molecular OU’. Ana won’t be able to access Jacob’s staff profile unless she is also member of a user group with the role, ‘Personnel Management Editor’ in the ‘Molecular OU’. |
Next step:
The next article covers Searching and managing Staff Profiles
Previous step:
The previous aarticle covers Staff Profiles Introdcution
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